boardmanagementsystems.net/what-should-be-excluded-in-the-minutes-of-a-meeting
The way board meetings are conducted can vary widely from formal (all names must match their titles, and they meet in a boardroom that has strict rules and procedures) to casual (meetings could be held in coffee shops or members in their homes). They are open to the public or held in a public setting, and they can make decisions in a variety of ways.
One of the main requirements for an effective board meeting is that members are aware of how decisions should be made. This can be as simple as deciding that they want to seek consensus or as complicated as implementing a formal voting process that has a predetermined majority requirement.
The second essential component of a board meeting is an agenda that lists all the topics to be discussed. Agendas are usually sent prior to the meeting so that the members can prepare and be prepared for discussion. The agenda should strike the right balance between looking back at past performance and establishing future goals. It should include time for addressing issues of the day, but the focus must be on strategic discussions.
It’s also crucial that the chair of the board conducts the meeting effectively — making sure the meeting starts on time, that everyone is given adequate time to talk about each item and that all questions are answered. The chair must ensure that the board isn’t distracted and that the overall discussion is beneficial for the organization. The chair should encourage discussion and allow different opinions to be heard. The chair can change the order of the agenda and take items off the agenda as needed.