Companies handle a lot of sensitive information and a breach could be devastating to the brand’s reputation, customer confidence and even legal issues. Secure document storage minimizes the risks and ensures your business operations will continue without interruption.
The safe storage of information in an offsite storage facility also protects physical assets of the business from a range of threats, including natural disasters or theft. It can also help reduce costs associated with maintaining paper based systems and can streamline workflow processes through the ability to quickly transfer documents between devices to ensure instant access.
A secure document storage system should include access control and encryption, as well as other features that prevent any unauthorized use of data. It should also have a backup system for data and activity monitoring to detect suspicious activities, and an easy-to-use interface that encourages employee adoption and allows the storage of confidential data an easy part of everyday work.
View-only features also help protect intellectual property by preventing individuals from editing or downloading files onto their own devices and computers and devices, making them less susceptible to ransomware-related threats. Dynamic watermarking https://dataroomlife.net/how-to-remove-watermarks-in-documents creates a unique stamp that shows who is working on the document to anyone who sees it. This allows businesses to track down attackers in the event of a data leak.
As businesses grow in size, it’s vital that their secure online storage provider for documents can handle the growth. The right provider will have flexible services and offer the ability to expand capacity as needed, and ensure a seamless transition without disrupting workflows.