Online board meetings are an excellent method to bring colleagues together without the need to travel. It allows you to schedule more meetings at different times that are suitable for the majority of attendees, thereby increasing productivity and engagement. Any changes made to the documents during these meetings will be automatically synchronized when internet access is restored. This means that, even if a coworker is offline, they will be able to be able to access and read all of the information discussed in your last meeting.
When a board meeting is held online members can utilize video conferencing options in their board management software. This lets them talk and see one another face-to-face. This keeps them engaged, and also allows them to assess each other’s nonverbal communication. They can also mute their mics when they are not speaking, to avoid interrupting each other and to adhere to the rules of online meetings.
Before you host your online board meeting it’s a good idea to do a tech run-through with the members who are expected to attend to ensure that everything works properly. This includes ensuring that your board member’s laptop has a good enough connection and the quality of their camera is satisfactory. It is also important to make sure they have enough bandwidth to run the meeting and that they aren’t distracted by any board-room.blog/ other devices (like ringstones or distracting background).
Another aspect of virtual meetings is that participants are required to dress appropriately. It is important to maintain professional appearance, especially because it will be viewed by the people who join from all over the world. It’s also best to avoid sitting on a windowsill because the glare might hinder the view of the screen and be visible on camera.