Secure document sharing involves the use of digital processes to protect the data from unauthorised access. The data could be any sensitive information that an organization considers important, including personally identifiable information (PII) or secured health information. Most of the time, it’s managed by a combination security tools. Encryption and access controls are the two most common tools.
Encryption is used to secure documents that are stored and in transit, ensuring that only those who are authorized to download or view documents. Furthermore, file-sharing applications with a feature such as an invisible digital watermark could be used to track how and when a file was viewed to prevent theft of data.
Security systems for authentication and access control are also common features of secure document sharing software. These systems help ensure that only authorized users can access or download files and frequently require users to enter an account password to access the system. Regulations like GDPR or HIPAA also require companies to https://boardroomsupply.com/the-best-virtual-data-room/ implement robust security protocols to safeguard data.
Secure document sharing platforms offer numerous benefits to organizations looking to improve their workflows and the document transfer system. But, it is vital for businesses to comprehend the risks associated with using commonplace file-sharing and collaboration tools. Utilizing these unsecure methods can result in ransomware attacks, phishing attacks, and other cyber-attacks that could compromise crucial data assets. These safe solutions require the time and money to implement.